This policy explains how MyCompanyDesk protects data, keeps access controlled, and ensures that billing and rental records remain secure.
Effective date: 1 January 2024
We design our platform around clear access controls, strong auditing, and data minimization.
We collect only what we need to operate the platform. No unnecessary data gathering.
Role-based permissions keep sensitive data restricted to authorized team members only.
Clear documentation and export options at all times. You always know how your data is used.
Domain: MyCompanyDesk
Registered address: Naxosdreef 161, 3562 JG Utrecht, Netherlands
Contact: support@mycompanydesk.com | +31 6 401 196 17
We only process personal data when there is a lawful basis to do so.
Name, username, email address, and company information needed to provide the service.
Invoices, assets, rental contracts, and VAT data you input into the platform.
Logins, device information, and feature usage analytics to improve the service.
Billing information processed through our trusted payment providers.
Provide, operate, and improve the MyCompanyDesk services.
Authenticate users and secure accounts.
Process payments and issue invoices or receipts.
Send updates, service notices, and support responses.
Comply with legal and regulatory obligations.
Administrative, technical, and physical safeguards protect your information. Access to production data is restricted.
Essential cookies keep sessions secure. Analytics help us understand usage patterns and improve workflows.
We work with vetted providers for hosting, email, and payments, bound by confidentiality agreements.
Standard contractual clauses ensure data protection when processed outside your region.
You have control over your personal data.
Access and receive a copy of your personal data.
Request correction of inaccurate or incomplete data.
Request deletion of your data, subject to legal obligations.
Object to or restrict certain processing activities.
Data portability where applicable.
We retain personal data only as long as necessary to provide the service, meet legal requirements, resolve disputes, and enforce agreements. You can request deletion at any time.
If a data incident occurs, we follow a documented response plan that includes containment, investigation, remediation, and notifications when required by law.
Contact us at support@mycompanydesk.com for any privacy-related questions. We may update this Privacy Policy from time to time — the latest version will always be available here.